Free car rental invoice templates

Running a car rental business involves various administrative tasks, and invoicing is a crucial aspect to maintain a smooth operation. You can create professional invoices with details of your vehicle rental transactions using our car rental invoice templates. 

Streamline your billing process further by trying our Bookipi’s invoicing app.   Make, send and manage all your invoices with the web app or mobile app, whenever you are.

Download free invoice templates for your car rental business

Explore our wide range of car rental invoice templates available for free download on our website. 

Use our invoice templates to bill for personal and commercial car hires, whether you offer trucks, luxury cars, limousines, commercial vehicles, or SUVs.

Download our free invoice templates for car hire in Word, Excel, Google Sheets, Google Docs and PDF file formats. Customize our free invoice templates to the vehicle hire services you offer.

free invoice generator

Style #1

Google Sheet

Create a copy

Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

Style #2

Google Sheet

Create a copy

Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

Download free Special Purpose invoice templates

An alternative to using vehicle rental invoice templates

Use Bookipi invoice on our web or mobile app to generate invoices in seconds, wherever you are.

You can add the following information on an invoice for a rental car or vehicle:

  1. Your business name and contact information, including a website if applicable.
  2. The client’s name, contact details, and billing address.
  3. A unique invoice number for easy reference
  4. Invoice payment due date 
  5. Detailed information about the rental.  These details can include: 
    – Vehicle description like make, model, and license plate number of the rented car
    – Rental period like start and end dates
    – Any additional services or options
    – Mileage limit
    – Any additional services like chauffeuring, GPS rental, child seat, or additional drivers
  6. Clear pricing for the rental, including car rental rates per day or per hour, mileage fees, fuel charges, and any applicable taxes.  Provide subtotals for each invoice line item. 
  7. Invoice total which includes adding subtotals and applying any discounts, coupons or promotional offers.  
  8. Invoice amount payable.  Specify any applicable sales or local taxes and adjust the invoice total accordingly.
  9. Terms and conditions related to damages, cleaning, insurance coverage, late returns, or additional fees.
  10. Payment instructions including accepted payment methods like cash, check, bank transfer, card payments or online payment platforms.
  11. Express gratitude to the customer for choosing your car rental service.  Provide any additional instructions or contact information for inquiries or assistance.

Use our car rental invoice templates to customize invoices to suit your vehicle hire business.  It’s easy to edit our pre-formatted invoice templates for car rentals to suit your rental car company needs.  

You can also try our invoicing app for the easiest billing solution for busy rental car companies.  You can add invoice line items, customer details, and terms and conditions to generate new invoices quickly.  Learn how to make an invoice with our detailed guide and try Bookipi to experience automated invoice creation.

In car or vehicle rental business, administrative tasks like invoicing can be time-consuming and take time away from your daily operations.  Using car rental invoice templates may not be suitable for your car rental operations if you have a high volume of vehicle hires.  To streamline your workflow and save valuable time, consider using online invoicing platforms like Bookipi Invoice

With our user-friendly app, you can set generate professional invoices to your clients in minutes.  As you can save customer and invoice item information, it’s easier to bill for repeat and regular business.  You can also accept online card payments to get paid by clients on time. Bookipi is the all-in-one solution that combines invoice creation and organization, giving you the flexibility to introduce new services or a new fleet in your company. 

Download free invoice templates by Job or Business Types

Save time with Bookipi

Need to send multiple invoices?

Bookipi’s Invoicing App is a better alternative to invoice templates, set up once and use anytime. Available on Web and Mobile app. Try it out!