Consulting invoice templates

Most consultants need invoices to bill their clients and get paid for the hours of work they complete.

To help you out, we’ve put together a collection of consulting invoice templates that you can download and use for free.

We also have a free invoice generator that you can use to create and send invoices in under a minute.

Download free invoice templates for consultants

Below, you will find our collection of consulting invoice templates. The templates are available in a range of styles and formats, including Word, Excel, Google Sheets, Google Docs and PDF. All the templates are completely free for you to use and download as many times as you please.

free invoice generator

If you want something different from what we have above, check out our complete invoice template collection. You’ll find invoice templates for different industries along with extra designs.

If you still can’t find what you’re looking for, send us a message and we’ll get it made for you!

Alternatively, you can use our free invoice app which designs your invoices for you.

What does a consulting invoice template need?

A consulting invoice template needs to be clear. Consulting can be slightly ambiguous work at times as different people have different ideas about what consulting is. Your invoice should not be ambiguous. It needs to be perfectly clear what services you have provided and what the client needs to pay you for. This means that you need to include all the important information regarding the services you performed and the payment to be made. The design also needs to complement this. If the design is messy and unclear, the client might get confused about what they are reading. A good design also helps your business look more professional.

Important details to include on you invoice are:

  • Your contact and business information
  • Your customer’s contact information
  • Invoice number
  • Invoice issue date and payment due date
  • Consulting duties performed
  • The amount of hours spent consulting
  • Costs for each consulting service
  • Total cost of all the consulting services
  • Any tax payable
  • How the payment is structured
  • Accepted payment methods (with account numbers)
  • Additional information like licenses or project timelines
  • Terms and conditions

While the above list will likely work for most people, there might be additional information that you need to add to your invoice based on the industry you are consulting in.

How do I make a consulting invoice?

An easy way to create a consulting invoice is to use one of our consulting invoice templates. The key sections that your invoice needs are already written on the invoice. Fill these out as needed and be sure to add the details needed for the particular invoice you are making. Customise any of these sections as you need. Next, add any industry-specific information you might need to add like licenses. Be sure to adjust the invoice number so that this invoice has its own unique number. Now, you should be complete but take one final look to see if you have forgotten any key information. Information to look out for is information that will affect you getting paid.

For more information on invoicing, check out our blog posts on what is an invoice and how to make an invoice.

An alternative is using an invoice maker like Bookipi Invoice. Bookipi Invoice outlines all the information your invoice needs to have. It also automatically assigns a unique invoice number and adds standard information that won’t change on your invoice. You also won’t need to worry about calculating totals as it is all done by the app.

Benefits of using invoice templates for consultants

Using a consulting invoice template can provide your consulting business with numerous benefits. The biggest of them all is that they help you get paid. Our invoice templates have all been designed by our team so you won’t need to worry about making and designing your invoices from scratch. The professional look of our invoice templates will help with the branding of your business, showing your clients that you are organised and professional. Our invoice template also can help you manage your business and accounting processes, making it easier for you when you need to do your taxes.

Invoice alternatives to a consulting invoice template

Consulting invoice templates are not perfect. Invoice templates are time-consuming. The time you waste re-entering information every time you invoice is time you could be using for something more worthwhile. They’re also extremely fiddly. If you need to do any customisation to your invoice template, you can end up spending ridiculous amounts of time making it aligned and neat. Keeping your invoices organised is also really difficult when you use an invoice template. You have to dedicate time and resources to keep them organised for when you need to do your accounting. Invoice templates might work if you only send a few invoices but if you’re invoicing regularly, you need a more efficient solution.

Bookipi Invoice is a free and practical invoicing solution for consultants. Bookipi Invoice is available on mobile and web and you can use it to create and send an invoice in under a minute. You aren’t required to do any designing as the app does it all for you. The software saves your customers, business details and items so you can add everything in a matter of clicks. Your invoices are automatically organised and sorted based on invoice number or issue date. Bookipi Invoice also has stacks of great features like credit card payments, signatures and read receipts.