Photography & videography invoice templates

As a photographer, you need a way to quick and easily bill your clients for the work you do.

So, we built this free photography invoice template that you can download and use as many times as you want for free.

We also have a free invoice generator that will speed up and organise your invoicing even more.

Download free invoice templates for photographers

Below you will find all of our photography invoice templates. The templates are available in a range of designs and formats, including WordExcelGoogle Docs and Google Sheets. All the templates are free to download and use as many times as you need.

free invoice generator

If you can’t find an invoice template that fits your needs, check out our complete invoice template collection.

If you still can’t find what you’re looking for, send us a message and we’ll make it for you!

Alternatively, you can use Bookipi to create your invoices. Simply enter what you need on your invoice and the app will generate the invoice for you.

What does a photography or videography invoice template need?

A photography invoice template requires a few thing to be effective. The first thing is a good design. The design needs to be well structured so that it is readable and the client can easily look at it and tell what they need to be paying. A good design also makes your business look professional and organised. The second thing you need is the important information relevant to your invoice and payment. The client needs to have all the necessary information on the invoice to be able to pay you the correct amount.

The information your photography invoice should have is:

  • Your contact and business information
  • Your customer’s contact information
  • Invoice number
  • Invoice issue date and payment due date
  • Photography or videography duties performed
  • Any expenses incurred that will be passed onto the client (attach a receipt for proof)
  • The amount of hours you worked
  • Costs for the photography or videography services
  • Total cost of all the photography or videography services
  • Any tax payable
  • How the payment is structured
  • Accepted payment methods (with account numbers)
  • Additional information like licenses or project timelines
  • Terms and conditions

If you have any additional information that you would like the customer to know, you should also add this to the invoice.

How do I make a photography or videography invoice?

A simple and easy way to make invoices is using our invoice template. We’ve already added the key sections that you need so all that you need to do is fill them out. Some of this you can save into your template, like your business details. Other information will need to be customised based on what the invoice is for, like services provided. If you have any extra information that you need to add to the invoice, you also should add this. After you’ve done all that, give the invoice its own unique invoice number so you’re able to better identify or organise it should the need arise. Your invoice should now have everything that it needs but make sure to do one more read of it before you send it to anyone. Look out for any missing details that might impact you getting paid the correct amount.

For more information on invoicing, check out our blog posts on what is an invoice and how to make an invoice.

Benefits of using invoice templates for photographers & videographers

Using a photography invoice template can bring a number of benefits to your business. You won’t need to waste time designing an invoice template as we’ve done it all for you. The templates look clean and professional so your clients will be able to clearly read the invoices. You’ll also look organised and professional with a well-designed photography invoice template. You’ll save time by not having to write up a new invoice every time you invoice. The invoice has also been custom made for photographers so you can trust that it has everything that you need.

Photography & videography invoice template alternatives

Photography invoice templates are not perfect. If you’re billing large volumes of customers and invoices, you’ll want something that saves you time. An invoice template won’t do that. Invoice templates require a lot of tedious manual entry that you probably don’t have time to do. They also can be fiddly when you’re trying to nail the design. If you need to add a custom section to your invoice, you might throw out the design of the template and need to redesign it. They also are extremely difficult to organise. It is too easy to forget to add a unique invoice number or you might struggle to keep them organised and sorted in a clear order.

Bookipi Invoice is a free invoicing alternative for photographers. Bookipi Invoice is available on mobile and web and you can use it to create and send invoices in under a minute. You won’t have to worry about designing as the app does it all for you. Your customers, business details and items are saved in the app so you can add everything in a matter of clicks. Your invoices are automatically organised and sorted based on invoice number or issue date. Other great time-saving features that Bookipi has include credit card payments, signatures and read receipts.