Catering invoice templates

Catering companies need a simple and easy way to charge their clients for their services.

So, we’ve made a collection of catering invoice templates that will help you do exactly that. On top of that, we also have a free invoice generator that you can use to instantly bill your clients and accept payments.

Download free invoice templates for caterers

Below, you’ll find our collection of catering invoice templates. Our templates are available in a range of styles and formats, including Word, Excel, Google Sheets and Google Docs. The templates are free for you to download and use as many times as you please.

free invoice generator

If none of the above templates work for you, check out our complete invoice template collection. In this collection, we have even more templates in a variety of styles, formats and for different industries and jobs.

If you still can’t find what you’re looking for, send us a message and we’ll make it for you!

Alternatively, you can use Bookipi to create your invoices. Bookipi Invoice automatically generates an invoice based on what you enter into the software.

What does a catering invoice template need?

A catering invoice template should be clear and contain all the important invoice information. It should clearly show what the invoice is for and everything that is included in the services. You should include all the details about the services you are providing and how you charge for them. Add all relevant prices of the catering to the invoice. Explain how they are to pay you. If there is any information you need to include relating to the specific services you provide, add this. Your invoice must also look professional and well-designed as this document is a reflection of your business and business practices.

The information your catering invoice should have is:

  • Your contact and business information
  • Your customer’s contact information
  • Invoice number
  • Invoice issue date and payment due date
  • Catering services being provided
  • Any expenses incurred that will be passed onto the client (attach a receipt for proof)
  • Quantity of catering services provided
  • Costs of the catering services
  • Total cost of all the catering services
  • Any tax payable
  • How the payment is structured
  • Accepted payment methods (with account numbers)
  • Additional information like licenses or information about the event being catered for
  • Terms and conditions

If you have any additional information that you would like the customer to know, you should also add this to the invoice.

How do I make a catering invoice?

An easy way to make a catering invoice is to use our catering invoice template. We already have the sections that you require. Simply, fill in the relevant sections of the template. First, you should add the details that won’t change across your invoices, like your business details. If you save this to the template, you won’t need enter it when you send following invoices. Next, add the custom details like the services being provided and the client receiving the services. If you have any special sections to add to your invoice templates, add these. Enter a unique invoice number to your invoice so you can better organise your invoices. Your invoice should now be complete but do a quick check of your invoice before sending, looking out for any information missing that might affect you getting paid.

For more information on invoicing, check out our blog posts on what is an invoice and how to make an invoice.

Alternatively, you could use an invoice generator like Bookipi to make your invoices. With Bookipi Invoice, you can fill out your invoice in a matter of clicks. All your totals are calculated for you and the app automatically assigns an invoice number and organises your invoices as well.

What does a catering invoice template need?

A catering invoice template can provide your catering business with a number of benefits. One of the biggest ones is design. Most small business owners aren’t designers so with our invoice template, the design is done for you. All you need to do is fill it in. You won’t need to worry about designing and structuring a new invoice every time you need to bill a client. Your invoices will also look professional and organised with their clean look, saving you time and money.

Invoice alternatives to catering invoice templates

Catering invoice templates are far from perfect and aren’t suitable if you need to biill lots of clients or bill clients regularly. Invoice templates are time-consuming and as a small business owner, time is everything. Making invoices from a template involves a lot of tedious manual entry. In terms of design, they also can get very fiddly. While they work fine if you just have a few simple items to add, as soon as you add an extra section or you enter too much text, the whole design gets blown out of proportion. They’re also extremely hard to keep organised and it can require a lot of initiative on your behalf to make sure that they are organised and sorted well.

An invoice generator like Bookipi Invoice is an effective invoicing solution for caterers. Bookipi Invoice is available on mobile and web and you can use it to create and send invoices in under a minute. The app takes care of the design for you. All you need to do is add your invoice details. Customer details and invoice items are saved in the app and you can add them to your invoice with just a few clicks. Your business details are automatically added, and your invoice gets assigned a unique invoice number everytime you create an invoice. Your invoices are also automatically organised based on your invoice number or your issue date. Other great time-saving features include credit card payments, signatures and read receipts.