Free contractor & subcontractor invoice templates

Using a contractor invoice template saves you time by removing the need to spend time on invoice formats and design.  You don’t have to start from scratch.  Download our invoice templates for independent contractors for free and customize a set invoice template with your business branding and details.

To make an invoice, fill out all the key sections with the contractor services you are providing. Make sure you give your invoice a unique invoice number for record-keeping. Add any job or industry specific sections. For more information, check out our blog posts on what is an invoice and how to make an invoice.

Alternatively, you can use an invoice generator like the Bookipi invoice app.  Everything that your contractor invoice needs is outlined for you to add and generate an invoice in a matter of clicks. You are alerted to any missing important information before you send an invoice. 

Absolutely, we’ve created other invoice templates in various file formats (like Word, Excel/XLS, Google Docs, and Google Sheets) and for different job types that you can download and use. If you need to send receipts for completed payments, check out our selection of receipt templates.

A suitable alternative for small businesses is using specialised invoice software like Bookipi Invoice app.  Make, edit and send invoices on any device including mobile app and web.  All you need to do is add your customer details and your invoice items which are saved in one spot.  Create invoices with a few taps. Bookipi Invoice app automatically organises invoices by invoice number or invoice issue date. You can also set up payment reminders and chase up overdue payments when your clients miss the payment due date. Accept credit card payments so that clients pay you straight from your invoices.

As a contractor, it’s important to send formal invoices to bill clients.  Your invoice should look professional as a representation of your contractor business. Your invoices also need to clearly outline important information that is needed for you to get paid. Details to include on your invoices to get paid on time as an independent contractor include:

1. Your contact and business information
2. Your customer’s contact information
3. Unique invoice number that can be used as a reference point for communications between you and your client
4. Date/s of contractor services provided
5. Invoice issue date
6. Payment due date
7. Contractor work duties performed or items provided with a brief description
8. Amount of labour time or number of items provided
9. Costs for materials, items or services.  You may customize pricing for contractor services to be flat-rate fees or hourly rates.
10. Total cost of all the line items including goods and contractor services
11. Any tax payable
12. Total amount due to be paid by your client
13. How the payment is structured including whether deposits are required and how the balance is to be paid
14. Accepted payment methods including bank transfer details
15. Terms and conditions particularly around payment, including late fee policies. 
16. Any additional information like licenses that you hold or project timelines

Yes, our invoice template allows you to create contractor invoices tailored to your specific requirements. You can modify our templates to include unique elements such as project descriptions, hourly rates, material costs, and more.

By using our invoice generator, you only need to create service items that you provide the first time and they can be reused on future invoices. You can even adjust their prices or add discounts to each service items without creating new ones. Try it out!

If you’re weighing options, compare invoicing software options. The guide covers what to look for and how the main tools differ for contract work specifically.