Contractor invoice templates

Majority of contractors rely on invoicing to charge for and get paid for their work. However, invoicing tends to be one aspect of businesses that gets neglected.

To help contractors take control of their invoicing, we’ve created a collection of contractor invoice templates that can be used for free to bill clients.

We also have our own invoice generator for contractors who are serious about getting their invoicing organised.

Download free invoice templates for contractors

Below you will find our collection of contractor invoice templates. The invoice templates are available in a range of formats, including Word, Excel, Google Docs and Google Sheets. We also have invoice templates available for different industries and jobs which are available here. All the templates are completely free for you to download and use as many times as you please.

free invoice generator

If you can’t find an invoice above that suits your needs, check out our complete invoice template collection.

If you still can’t find what you’re looking for, send us a message and we’ll get it made for you!

Alternatively, our invoice app, Bookipi Invoice, creates your invoice for you based on the information you input in the app for your invoice.

What does a contractor invoice template need?

A contractor invoice should be well-designed, looking both professional and neat. Your invoice has to be a good representation of your business and demonstrate that you are a professional. It also needs to contain any important information that is needed for you to get paid. If you are missing any of this information, you risk your client missing the payment or incorrectly paying you.

Important details to add are:

  • Your contact and business information
  • Your customer’s contact information
  • Invoice number
  • Invoice issue date and payment due date
  • Work duties performed or items provided (with a brief description)
  • Any material costs
  • The amount of labour time or number of items provided
  • Costs for each item/service
  • Total cost of all the items and services
  • Any tax payable
  • How the payment is structured
  • Accepted payment methods (with account numbers)
  • Additional information like licenses or project timelines

Most of the above details are necessary to get paid. In some industries, you might require extra information which you must add to your invoice.

How do I make a contractor invoice?

To make a contractor invoice, you can use one of our contractor invoice templates. The first thing you need to do is fill out all the key sections with the services you are providing. Make sure you give your invoice a unique invoice number so you can keep on top of your invoice admin. If there are any additional industry-specific sections you need to include, add these to the template. Once you’ve done that, your invoice should be complete. Take one last look and if you are missing anything that you need to get paid for or anything that will affect you getting paid, add this.

For more information, check out our blog posts on what is an invoice and how to make an invoice.

Alternatively, you can use an invoice generator like Bookipi Invoice. The Bookipi invoice app outlines everything that your invoice needs and you can add it to your invoice in a matter of clicks. If you’re missing any critical information, the app will notify you when you try to send the invoice.

Benefits of using a contractor invoice template

A contractor invoice template can bring numerous benefits to your invoicing system. One such benefit is removing the need to design. Unless you’re a designer, chances are you don’t have the time and energy to worry about the design of your invoice. An invoice template can help you as the design will be done for you and you can trust that it will look both clean and professional. A contractor invoice template will also save you time as you won’t need to create a new invoice from scratch every time you send an invoice. Having a set template that you use also helps clients identify which invoices are yours.

Invoice alternatives to contractor invoice templates

While invoice templates can be extremely helpful for contractors, they aren’t perfect for contractors. There are still far more efficient invoicing options for contractors. An invoice template while it takes away most of the design aspect for you, you may still need to correct bits of the design should you add in special sections or customise the invoice slightly. They also take time to make as you have to add each item and the customer’s details every time you send an invoice. On top of all this, it can be hard to organise your invoices with an invoice template and you need to be responsible for keeping on top of them.

A better alternative for contractors is an invoice generator like Bookipi Invoice. Bookipi Invoice is available on both mobile and web and you can use it to create and send invoices in under a minute. The design is done automatically by the software, organising it so everything is laid out clearly and professionally. Your invoice items and customers are also saved in the app so you can add them to your invoice in a matter of taps. Invoices are automatically organised and sorted based on issue date or invoice number. Other great features include a terms and conditions section, signatures and credit card payments.