Free rental invoice templates

As a property owner or rental business, it’s important to have a streamlined way of invoicing your clients and tenants for the services you provide. 

Don’t let administrative tasks get in the way of running your business smoothly.  Yse our free rent invoice templates to simplify your billing process. Whether you’re renting out a property, managing property maintenance tasks, or providing other property-related services, our rental invoice templates can help you create professional invoices that ensure you get paid on time.

You can also speed up the process using our free invoice generator that to instantly bill your clients and even accept payments.

Download free invoice templates for rental & property managers

Choose from the rental & property management invoice templates below. Our templates are designed in various styles and formats, including Word, Excel, Google Sheets, Google Docs and PDF.

Download any of our rental invoice templates for free and use them according to your needs. We’ve even included common service items in a rental & property management invoice as a start.

free invoice generator

Style #1

Google Sheet

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Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

Style #2

Google Sheet

Create a copy

Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

If the above templates did not work for you, take a look at our collection of invoice template that cater to various types of businesses below.

Download free invoice templates by Job or Business Types

An alternative to using invoice templates

With Bookipi Invoice, you can easily generate invoices and save your customer and invoice details for future use.

As a rental and property management business, nothing is more important than being transparent with your clients or tenants about the charges they incur. Providing tenants with detailed invoices not only serves as a proof of a rental transaction but also helps you keep track of payments. Having professional invoices also fosters open communication on financial matters with clients. Moreover, generating invoices can assist you with your bookkeeping and accounting, as well as meet any tax requirements. It’s simply good practice to provide invoices for all rental and property management services.  Good invoicing reflects your professionalism and dedication to delivering exceptional service to your clients or tenants.

A rental invoice is a document that a landlord, property manager or rental company uses to bill tenants for rent or other services related to their rental property. The rental invoice typically includes details such as the property address, the amount owed, and the due date for payment. An invoice for rent serves as a record of the transaction and helps both the landlord and tenant keep track of the rental payments or any other additional fees.

A rental invoice needs to be crystal clear and include all the necessary information. Here are the important details that your rental invoice should have:

  1. Your contact and business information including website, logo and other branding.
  2. Your tenant’s contact information
  3. Unique invoice number
  4. Invoice issue date and payment due date
  5. Rental period/s
  6. Rental services being provided including descriptions of the property and amenities being offered.
  7. Your rental services may also include other line items such as utilities, maintenance fees, security deposits, and cleaning services.
  8. Any expenses incurred that will be passed onto the tenant (including attaching receipts for proof) such as repair costs or late fees
  9. Duration of the rental period
  10. Costs of the rental services
  11. Any tax payable
  12. Any discounts that may be applied for long-term tenants
  13. Invoice total – a calculation of what you’re charging for all rental services less any discounts.
  14. How the payment is structured
  15. Accepted payment methods including any bank transfer details and terms of payment
  16. Add a note to thank your tenants
  17. Additional information including lease terms and conditions, property rules and regulations, and even promotional information for repeat business such as your other rental properties or referral programs.
  18. Terms and conditions.

An easy way to make an invoice is to use our free rent invoice templates. You will find that our invoice templates for billing tenants contain the necessary sections that you need to fill out. It is important to always check your rental invoices before sending them to your tenants to ensure timely payment. If you have any additional information that you would like the tenant to know, you should add this to the invoice. Using professional rental invoice templates reflect well on your business and business practices.

Rental invoice templates are useful if you only have a few simple items to add.  However, as a landlord, you may need to add many line items for rental services, maintenance fees, and other expenses. In this case, you can consider using an invoice generator like Bookipi Invoice app to make your invoices. With the app, you can fill out your invoice quickly and easily with just a few clicks. All your totals are calculated, saving you time. You can also keep your invoices organized with automatic invoice number generation and search functions.

For more information on invoicing, you can check out resources such as our blog posts on what is an invoice and how to make an invoice.   

Using rental invoice templates for your rental properties may not always be the best option, especially if you have multiple tenants or regular billing cycles. As a landlord, time management is crucial, and creating invoices from a template can be a tedious and time-consuming process. In addition, the design of the templates can become confusing and cluttered when you need to include multiple items or sections.

To streamline your rental invoicing process, consider using Bookipi Invoice, a user-friendly invoicing solution for landlords. With Bookipi Invoice app, you can create and send rental invoices in just a few minutes. The app saves your customer and invoice details, making it easy to quickly add them to your invoices. Get an overview of Bookipi Invoice and how it offers convenient features like credit card payments, signatures, and read receipts to help you manage your rental payments efficiently.

Download free Special Purpose invoice templates

Save time with Bookipi

Need to send multiple invoices?

Bookipi’s Invoicing App is a better alternative to invoice templates, set up once and use anytime. Available on Web and Mobile app. Try it out!