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Free blank invoice templates

Invoicing can take a lot of time when all you want to do is focus on improving your business. We have a collection of DIY blank invoice templates for you to download for free. Get the invoicing basics right and customize our blank invoice templates to your needs.

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Download blank printable invoice templates for free

Find our range of blank invoice templates which prompt you to enter invoice details below. Explore our range of DIY invoice templates in different file formats including Word, Excel, Google Docs, Google Sheets and PDF.

Check out our complete collection of invoice templates in different formats for any business or job type below or alternatively, try our invoice app to make and send invoices in seconds.

Download free Special Purpose invoice templates

When to use a blank invoice template

A blank template gives you the structure of an invoice (header, party details, line item table, totals, payment terms) without deciding what goes in it. That’s the whole point, and it makes it the right choice in three situations.

1. One-off jobs

When you invoice occasionally rather than on a schedule, setting up invoicing software is more work than the invoicing itself. Download the template, fill it in, send the PDF, done. A one-time consulting engagement, a piece of freelance work, selling a used piece of equipment.

2. No fixed line-item structure

Industry templates come with the common items already listed, which helps when your jobs look alike and gets in the way when they don’t. If every project you bill is scoped differently, such as mixed labor and materials, a bundle of unrelated deliverables, or a job that changed shape halfway through, a blank line-item table is faster than deleting someone else’s assumptions.

3. Custom-built invoices

When you want the invoice to carry your own structure: your own section groupings, a field for a client reference nobody else uses, an unusual payment schedule, extra terms specific to your trade. You’re using the template as a starting frame rather than a finished document, and blank is the least you have to undo.

What if blank template is the wrong choice? If you invoice the same clients on a schedule, bill hourly, or work in a trade with predictable line items, you’ll be retyping the same content every time. At that point an industry template saves more effort, and past a certain volume so does automation. You can also skip the document entirely and build a custom invoice automatically. The fields are the same, but your details and totals carry over from one invoice to the next.

Printable vs. blank invoice templates: What's the difference?

A blank invoice template is defined by its content: the fields are there, the values aren’t. You decide every line.

A printable invoice template is defined by its output: the layout is built to survive a printer. Sensible margins, no colour that turns to mud in greyscale, fields large enough to write in by hand.

If you’re emailing the invoice, start blank and export to PDF. If it will be handed to a customer at the job, filled in by hand on site, or filed as a paper record, start printable. If you need both, and plenty of businesses do, see our printable invoice template and keep the blank one for everything you send digitally.

Blank is about what's in the template. Printable is about where it ends up.
Comparison point	Blank invoice template	Printable invoice template
Optimized for	Content — you define every line	Output — surviving a printer cleanly
Line items	Empty rows, no industry assumptions	Empty rows sized for handwriting
Filled in	On screen, before sending	On screen or by hand after printing
Best formats	Word, Excel, Google Docs, Google Sheets	PDF, or Word for a hybrid
Colour	Whatever suits your branding	Restrained, legible in greyscale
Typical use	One-off and custom-scoped jobs, emailed	On-site jobs, cash sales, paper filing
Delivered as	PDF attached to an email	Handed over, mailed, or filed
Overlap	Any blank template can be printed	Every printable template starts blank

Alternative to invoice templates

Fastest way to invoice with Bookipi – on our Web or Mobile app. Invoice the way you want with real-time synchronisation, draft it on the web app and send it from your smartphone.

Bookipi web dashboard with teal and purple accents, showing financial metrics, recent invoice activity, and left navigation.

Mobile app screen displaying an overdue invoice of $1,250.00 for Peter Parker (22 days overdue) with menu options.

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