Free mechanic & auto repair invoice templates

Yes, you can create your own invoices from scratch, use an invoice template or an invoice generator app like Bookipi Invoice. For a mechanic, invoices play a vital role in billing your clients for the services you provide. It’s important to create detailed invoices that include a breakdown of the work done, such as the parts used, labor costs, and any additional fees or expenses. It’s also crucial to specify whether the work done involved basic maintenance (and servicing) or more complex repairs, and to provide clear descriptions of the services provided. In addition to the client’s name and address, you should include the date and terms of payment, as well as any warranties or guarantees offered. By providing thorough invoices, you can ensure transparency between you and your clients.

Here are some service items that a body shop or vehicle mechanic may include in their invoice:

1. Your contact and business information including website, logo and other branding
2. Your customer’s contact information
3. Unique invoice number
4. Invoice issue date and payment due date
5. Vehicle make, model, and year
6. Description of the services being provided, including parts used and labor costs. (This may also include additional line items such as rental cars, exterior auto body repair, towing, diagnostic fees, and other services.)
7. Any expenses incurred that will be passed onto the client (including attaching receipts for proof) such as automobile parts or other services.
8. Quantity of services provided
9. Costs of the services
10. Any tax payable
11. Any discounts that may be applied for corporate or regular clients
12. Invoice total – a calculation of what you’re charging for all services less any discounts.
13. How the payment is structured
14. Accepted payment methods including any bank transfer details and terms of payment
15. Add a note to thank your customers for their business
16. Additional information such as warranty information, information about the repairs being performed, and promotional information for repeat business such as your ability to service other makes and models or perform other types of repairs.
17. Terms and conditions

Relying on body shop invoice templates alone may not be sufficient for a vehicle repair shop or freelance mechanic, as detailed task descriptions, fluids and material cost, and expense breakdowns are important in accurately billing clients. Bookipi Invoice can be a helpful tool in creating professional invoices quickly and easily, with features such as automatic calculations and invoice number generation to streamline the process. The invoice app can also assist in efficient invoice management with search functions to keep track of invoices.

Go to our blog and guides for more information on invoicing best practices for small businesses and freelancers.

Manually creating invoices for multiple clients and ongoing projects can be time-consuming and not ideal for mechanics or auto repair shops who need to prioritize their time for their actual work. Additionally, templates can be too generic and may not include all the specific details that need to be provided to clients. For example, repairs or services may require more detailed descriptions of the work performed and parts used.

To streamline the invoicing process and save time, it may be beneficial to use an invoicing solution like Bookipi Invoice. Our app is designed to meet the specific needs of mechanics and auto repair shops. With our user-friendly invoice generator, you can quickly create and send professional invoices to your clients. The app automatically saves your customer and invoice details, allowing you to add them to your invoices with just a few clicks. You can also take advantage of features such as digital signatures, credit card payments, and read receipts to simplify the invoicing process and keep track of your finances.