If you’re a shipping company or logistics provider, efficient and hassle-free invoicing is crucial for your business. Simplify your billing process using our free invoice templates for shipping which you can customize for your specific freight business needs.
To take your invoicing experience to the next level, try the Bookipi invoicing app. With Bookipi Invoice, you can effortlessly create and send invoices to your clients, and get paid through on time through our integrated card payments feature.
A shipping invoice should contain essential details to facilitate a seamless transaction between freight carriers and shipper customers. A shipping invoice is also commonly referred to as a ‘bill of lading’ in the freight and shipping industry. A shipping invoice or billing of lading is a legally binding contract between the freight carrier and shipper. A shipping invoice is seen as a shipping receipt when the goods arrive at the shipment’s final designation.
A freight invoice should have the following sections and items:
Header – Add your business name, logo, contact information, email address, and website.
Recipient information – Enter the recipient’s details, including name, address, email, and contact information. If applicable, include their purchase order number or any other reference number provided by the recipient.
Assign a unique invoice number
Invoice issue date
Invoice payment due date
Itemized list of cargo – Add a detailed list of the shipped goods or services in the cargo including description, quantity and if applicable, estimated value
List shipping services with prices – Itemize shipping charges or additional fees involved in shipment. Calculate the subtotal of all items.
Shipment’s final destination
Shipping Terms – Specify shipping terms including whether the shipment is FOB (Free on Board) and any other relevant logistics information.
Taxes and Discounts: Specify any applicable taxes, such as sales tax or value-added tax (VAT), and include them in the invoice total. If offering discounts, clearly state the discount amount or percentage.
Total Amount Due: Calculate the total amount due by adding the subtotal, shipping charges, taxes, and deducting any discounts.
Payment Instructions: Provide clear instructions on how and where to make the payment. Include details such as your preferred payment methods, bank account information, and any payment deadlines.
Terms and Conditions: Include any relevant terms and conditions, such as insurance, liability disclaimers, or warranty information.
Contact Information: Reiterate your contact information and encourage the recipient to reach out with any questions or concerns.
Use our free invoice templates for shipping and freight, and customize invoices for your specific needs. Our shipping invoice templates have the important information you need to get paid but are flexible enough for you to add special FOB terms, shipping clauses and disclaimers.
With the Bookipi Invoice app, you can swiftly fill out your invoices in seconds, and all the totals will be automatically calculated, saving you valuable time. Our app also offers features like automatic invoice number generation and search functions to help you keep your invoices organized. Simplify your invoicing process and improve efficiency with Bookipi Invoice for your shipping business.
Shipping invoice templates are suitable for basic line items. However, as a shipping company, you may have multiple line items for different services and expenses. As a shipping business owner, effective time management is crucial, and editing invoices from a shipping invoice template can be tedious.
To streamline your invoicing process, try Bookipi Invoice to make and send invoices within just a few minutes. The app conveniently saves your customer and invoice details so you can them quickly to invoices. Explore the benefits of features like credit card payments, signatures, and read receipts. This ensures accurate billing and prompt payment by your clients.