Free wholesale invoice templates

A wholesale invoice is a document used in business-to-business (B2B) transactions for the sale of goods in large quantities. Wholesale invoices are formal records of a transaction between a wholesaler and a buyer. You should include the following sections on your wholesale invoice:

1. Clearly state “Wholesale Invoice”

2. Header: Start with your company’s name, address, and contact information at the top of the invoice. Include your logo for branding purposes.

3. Assign an unique invoice number for easy reference for your business and the client

4. Buyer Information: Include the buyer’s name, address, and contact details. This ensures accurate record-keeping and facilitates communication.

5. Product description: List the wholesale goods or produce being sold. Include descriptions, such as item name, SKU/code, and any relevant specifications.

6. Quantity and Unit Price: Specify the quantity of each item being sold and its unit price. Multiply the quantity by the unit price to calculate the subtotal for each item.

7. Invoice total amount: Sum up the subtotals of all the items, and apply any discounts or additional charges. Adjust for sales taxes like VAT taxes or GST.

8. Payment Terms: Clearly state the invoice payment due date, accepted payment methods (e.g., bank transfer, credit card, cash, check), and any specific payment instructions.

9. Wholesale Distribution: Provide shipping details, including the buyer’s preferred shipping method, shipping address, and expected delivery dates. Include any additional shipping charges if applicable.

10. Additional Information: If necessary, include any other relevant information, such as return policies, warranty details, or special instructions.

11. Footer: End the invoice with a professional closing, such as a thank-you note or a note expressing appreciation for the buyer’s business.

By including these essential details in your wholesale invoice, you can ensure a smooth and transparent transaction process for both parties involved in the wholesale business.

Download and edit our free wholesale invoice templates to send professional invoices to your retail clients.  You can automate making and sending wholesale invoices using Bookipi Invoice.  Our mobile invoicing solution means you can generate, track and organize invoices for wholesale clients wherever you are. 

When you’re running a wholesale business, administrative tasks like invoicing takes time and this can distract you from your core operations. To optimize your productivity and focus on what truly matters, consider leveraging Bookipi Invoice. With our user-friendly platform, you can effortlessly create and send professional invoices to your clients in a matter of minutes. 

Streamline your payment process by accepting online card payments and automating recurring invoices for your regular customers. Bookipi Invoice empowers you to organize and manage your invoices in one spot.  This gives you freedom to grow your wholesale business.