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Free sales invoice templates

When a sale is made, the two parties involved need an invoice to record the transaction. Download one of our free sales invoice templates from our collection below.

You can also try our our invoice generator for free and experience the easiest invoicing process for small businesses

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Download free sales invoice templates

Find our collection of sales invoices templates in a range of file formats, including Word, Excel, Google Docs, Google Sheets and PDF. Download and customize our sales invoice templates for free.

Are there blank invoices for my business and job type?

Check out our invoice template collection which includes downloadable invoice templates to suit different job types and industries.

Alternatively, try Bookipi’s invoice generator for free to make professionally designed invoices for any business in minutes.

Download free Special Purpose invoice templates

What is a sales invoice?

A sales invoice is the document a seller issues to request payment for goods or services already delivered. It records what was sold, what it cost, and when payment is due.

The confusing part is that it’s the same document viewed from two sides. What you send is a sales invoice; what your customer receives, they file as a purchase invoice. One document, two names, depending on which end of the transaction you’re on.

What do sales invoices do?

Creates the receivable. The moment you issue it, the amount becomes money owed to your business, which is what lets you track and age unpaid accounts.
Records the sale. It’s the source document for recognizing revenue in your books, and the thing your accountant reconciles against at year end.
Documents your customer’s expense. Business buyers need it to deduct the purchase, which is why they’ll chase you for one if you don’t send it.
Supports sales tax reporting. Where you collect sales tax, the invoice is the record of what you charged and at what rate.

When is a sales invoice needed?

After the goods ship or the service is complete, and before payment. Issuing it promptly matters more than most sellers assume. The invoice starts the clock on your payment terms, so a week’s delay in sending is a week added to when you get paid.

Sales invoice vs. tax invoice vs. receipt

A sales invoice requests payment for a completed sale. A receipt confirms that payment arrived. A tax invoice is a statutory document in countries that run a GST or VAT system. The term shows up in two situations. An overseas customer asks for one, because they’re registered for GST or VAT somewhere and need it to reclaim the tax.

To work out which one your situation calls for, see the different types of invoices explained.

Do you need to send both an invoice and a receipt? For anything where you bill first and get paid later, yes. The invoice asks, the receipt confirms. For immediate point-of-sale transactions, there was never a gap where money was owed, so a receipt alone is usually enough. If you need the second half, or download a receipt template to pair with the invoices here.

Three documents, three jobs — and only two of them exist in the US.
Comparison point	Sales invoice	Tax invoice	Receipt
What it does	Requests payment for a completed sale	Requests payment and evidences GST or VAT charged	Confirms payment was received
Used in the US?	Yes — the standard document	No — there is no US equivalent	Yes — the standard document
Issued	After delivery, before payment	After supply, before payment	After payment clears
Required format	No federal format prescribed	Statutory fields, set by each country	No federal format prescribed
Tax treatment	Sales tax as a line, where you collect it	GST or VAT itemised, mandatory	Shows the tax actually paid
Your customer uses it to	Approve and schedule payment	Reclaim the GST or VAT they paid	Prove purchase, claim an expense, return goods
Effect on your books	Creates an account receivable	Creates an account receivable	Closes out the transaction

Alternative to invoice templates

Fastest way to invoice with Bookipi – on our Web or Mobile app. Invoice the way you want with real-time synchronisation, draft it on the web app and send it from your smartphone.

Bookipi web dashboard with teal and purple accents, showing financial metrics, recent invoice activity, and left navigation.

Mobile app screen displaying an overdue invoice of $1,250.00 for Peter Parker (22 days overdue) with menu options.

Do I need to send sales invoices to customers?

Making and sending sales invoices to your clients is an important aspect of your business operations. The main reasons for sending sales invoices include:

Payment Tracking – Keep track of payments and encourage on-time payments by clients with sales invoices. A sales invoice should clearly state what amount your client owes you and payment instructions including payment deadline and your accepted methods of payment.
Professionalism – Sending professional sales invoices to clients shows that you’re organized and take your business seriously. Having strong invoicing processes establishes trust with your client because you formalize clear expectations for payment.
Record Keeping – Sales invoices provide a clear record of the products or services that you have sold, prices charged, and sale dates. This information helps you track your sales and income which is important for business accounting including filing your taxes.
Dispute Resolution – Detailed sales invoices can be critical to help resolve any payment disputes or terms of the sale. This is important especially if you get queries over quality of the goods or services provided. Good sales invoices should have terms and conditions clauses to protect your business.

What is the best way to make your own sales invoice?

Your business needs to save time when invoicing regularly when you’re billing lots of customers. Using sales invoice templates aren’t the most efficient invoicing method. When you don’t have much time and are on the move, using invoicing software like Bookipi Invoice is the most convenient invoicing solution. Save your business details, customer information, and common invoice items in your account so that anything can be added to new invoices with a few clicks. Your invoice history and data is synced across all of your devices including mobile app and web.

The Bookipi Invoice app is the easiest all-in-one invoice maker and organizer for your business to get on top of billing records. You’ll be relieved during tax time when you can make reports and search your invoices by invoice number or issue date for income reconciliation in Bookipi’s software.

Bookipi Invoice has other great features to help your invoices get paid on time. These features include accepting credit card payments by clients direct from invoices and read receipts for your business to track payments.

How do I make a simple sales invoice?

A sales invoice needs to have all the information for customers to pay you. The information to put on a sales invoice includes:

Your contact and business information
Your customer’s contact information
Unique invoice number
Invoice issue date
Invoice payment due date
Itemized list of sale items including any goods or services
Any expenses incurred that will be passed onto the client. Sales invoices generally relate to products or goods but you might need to include charges for delivery services by a third party. You should attach any relevant receipts as proof to your customer.
Quantity of products
Costs of the products
Any tax payable
Total amount payable by your customer
How the payment is structured including any initial deposit amounts required
Accepted payment methods including bank transfer, credit card, cash and more. Ensure that you include your business bank account details for payment if required.
Any additional information like delivery timelines
Terms and conditions including any returns policies, warranties or clauses about resolving questions around quality of goods provided.

Customize one of our free sales invoice templates that will guide your through filling the information above. Once you download a sales invoice template, you can add your business details and logo, ‘save as’, and reuse the invoice template for future invoices. However, you’ll still need to input invoice information relating to specific sales and customers when using our sales invoice templates. A better alternative is trying an invoice generator like Bookipi to make your invoices in minutes. With the Bookipi invoice app, you can add your customer’s details and items. Then, you can generate invoices instantly with automated calculations of invoice totals.

For more information on invoicing, check out our blog posts on what is an invoice and how to make an invoice.

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