Free trucking invoice templates

As a trucking business owner, you know how important it is to keep track of your billing and get paid on time for the services you provide. Don’t let paperwork and administrative tasks slow down your operations. Use our free trucking invoice templates to simplify your billing process and keep your business running smoothly.

Whether you’re providing transportation services or hauling goods, our invoice templates for trucking businesses can help you create professional invoices that ensure timely payment from your clients. Speed up the process by instantly creating and sending invoices, and even accepting payments online with our invoice generator. Save time and stay organized with our invoice app, Bookipi is available on web and mobile so you can access it wherever you are.

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Download free invoice templates for your trucking business

Select from our trucking invoice templates below for an easy and professional way to bill your clients. Our templates come in different formats, including Word, Excel, Google Sheets, Google Docs and PDF.  You can choose a trucking invoice template file format that suits your business best.

All of our trucking invoice templates are free to download and can be customized to meet your specific needs. We’ve also included common service items in a trucking invoice to help you get started quickly

free invoice generator

Style #1

Google Sheet

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Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

Style #2

Google Sheet

Create a copy

Google Doc

Create a copy

MS Excel

Save to device

MS Word

Save to device

An alternative to using invoice templates

An alternative choice is to utilize Bookipi Invoice that enables you to effortlessly generate an invoice by providing the necessary details and service items through our web or mobile app.

Do I need to provide a trucking invoice to clients?

Yes, as a trucking business, it is important to provide an invoice to your clients for the services you provide. This helps to establish a clear record of the transaction and ensure that you are paid in a timely manner. Beyond the main service items, it should also address any expenses incurred that will be passed onto the client such as fuel, toll fees or other services.

What are trucking and haulage invoices?

Trucking and haulage invoices are documents that trucking companies and carriers use to bill their clients for the transportation of goods and materials. These invoices provide a detailed breakdown of the services provided, including the quantity and weight of the items transported, the distance traveled, and the rate charged for the services.

Trucking and haulage invoices also include important details such as the client’s name and address, the date and time of delivery, and any additional charges or fees associated with the shipment. These invoices are essential for both the trucking company and the client as they provide a clear record of the transaction and ensure that both parties are aware of the terms and conditions of the service provided.

How do I make a trucking invoice?

A trucking invoice needs to include all the necessary information. Here are the essential details and service items that your trucking invoice should include:

  1. Your contact and business information including website, logo and other branding.
  2. Your customer’s contact information
  3. Unique invoice number
  4. Invoice issue date and payment due date
  5. Transportation date/s
  6. Transportation services being provided including descriptions of goods being transported and distance traveled.
  7. Other line items such as loading and unloading, equipment rentals, and other additional services provided.
  8. Any expenses incurred that will be passed onto the client (including attaching receipts for proof) such as fuel, toll fees or other services
  9. Quantity of transportation services provided
  10. Costs of the transportation services
  11. Any tax payable
  12. Any discounts that may be applied for corporate or regular clients
  13. Invoice total – a calculation of what you’re charging for all transportation services less any discounts.
  14. How the payment is structured
  15. Accepted payment methods including any bank transfer details and terms of payment
  16. Add a note to thank your customers for their business
  17. Additional information including insurance coverage, information about the goods being transported and even promotional information for repeat business such as your ability to provide transportation for other types of cargo or long hauls.
  18. Terms and conditions

Trucking invoice templates work well for simple line items.  However, as a trucking business, you may have many line items for various services and expenses. In this case, you can consider using the Bookipi invoice generator to create your invoices quickly and easily. With the Bookipi Invoice app, you can fill out your invoice in just a few clicks, and all the totals will be automatically calculated, saving you time. Keep your invoices organized with our automatic invoice number generation and search functions.

For more information on invoicing, check out our blog and guides for tips useful to your business.

What are invoice alternatives to using invoice templates for trucking and logistics?

Using manual invoice templates for your trucking company may not always be the most efficient option, especially if you have multiple clients, jobs or regular billing cycles. As a trucking business owner, time management is crucial, and creating invoices from a template can be a tedious and time-consuming process. Additionally, templates can be difficult to customize and may not offer the flexibility you need to include all necessary details.

To streamline your invoicing process, consider using Bookipi Invoice, a user-friendly invoicing solution for trucking companies. With the Bookipi Invoice app, you can create and send invoices in just a few minutes. The app saves your customer and invoice details, making it easy to quickly add them to your invoices. Discover how features like credit card payments, signatures, and read receipts to help you manage your invoicing effortlessly.