Free musician invoice templates

An invoice for your musical services represents a formal request for payment and establishes a clear record of the transaction. It’s common to use invoices for things like gigs, performances, stage rentals, and merchandise sales. An invoice for musicians, bands and performers should include information about the event, location, type of performance or service, the agreed-upon fee, and any incidental expenses.  It’s important to consider additional expenses that should be passed on to a customer like stage rental fees, equipment costs, travel expenses and catering for the band and road crew. 

Billing clients for performances, gigs, merchandise and other musical services are important for you and your band to get paid.  By providing a comprehensive invoice including specifying special terms and conditions, you can protect yourself and reduce the risks of disputes or non-payment. 

Follow the steps below to make an invoice for musical services:

1. Add your business name and your stage, performer or band name 
2. Add contact information including your mobile number, email address and website.  
3. Personalize a musician invoice with your branding as a musician, performer or band.  You can include your logo at the top of the invoice.
4. State the client’s name, contact details, and billing address.  This ensures accurate identification of the client and encourages prompt payment.
5. Give the invoice an unique number so you can easily track the invoice relating to a performance or gig.
6. Specify the invoice payment due date.
7. Include the type of gig you provided, the date and time, as well as any specific requirements the client had.
8. Include the invoice amount. You could be charging a flat fee or hourly rate relating directly to your main musical services.  Include separate line items for other fees like travel costs and equipment rentals.
9. Specify preferred payment methods like cash, check, bank transfer, or online card payments. Include payment instructions or details if necessary.
10. Include any terms and conditions relevant to the payment, such as late payment penalties or cancellation policies. This helps set clear expectations and ensures a smooth business relationship.
11. Express gratitude to the client for their support and opportunity to showcase your musical talents. A personalized thank-you message adds a professional touch and can lead to repeat gigs or performances.

When you’re a musician or performer, the last thing you want to do is administration like invoicing. To save time and focus on what matters, consider using online invoicing platforms like Bookipi Invoice. You can make and send professional invoices to clients in minutes, accept online card payments automate recurring invoices for regular gigs, organize invoices and more. Bookipi is the easiest invoice maker and organizer in one app that gives you freedom to grow your musical talents. The best part about our invoicing solution? As a musician on the road, you want to be able to do things like invoicing anytime, anywhere with our web app and mobile app.