Free mechanic & auto repair invoice templates

Here are some service items that a body shop or vehicle mechanic may include in their invoice:

1. Your contact and business information including website, logo and other branding
2. Your customer’s contact information
3. Unique invoice number
4. Invoice issue date and payment due date
5. Vehicle make, model, and year
6. Description of the services being provided, including parts used and labor costs. (This may also include additional line items such as rental cars, exterior auto body repair, towing, diagnostic fees, and other services.)
7. Any expenses incurred that will be passed onto the client (including attaching receipts for proof) such as automobile parts or other services.
8. Quantity of services provided
9. Costs of the services
10. Any tax payable
11. Any discounts that may be applied for corporate or regular clients
12. Invoice total – a calculation of what you’re charging for all services less any discounts.
13. How the payment is structured
14. Accepted payment methods including any bank transfer details and terms of payment
15. Add a note to thank your customers for their business
16. Additional information such as warranty information, information about the repairs being performed, and promotional information for repeat business such as your ability to service other makes and models or perform other types of repairs.
17. Terms and conditions

Relying on body shop invoice templates alone may not be sufficient for a vehicle repair shop or freelance mechanic, as detailed task descriptions, fluids and material cost, and expense breakdowns are important in accurately billing clients. Bookipi Invoice can be a helpful tool in creating professional invoices quickly and easily, with features such as automatic calculations and invoice number generation to streamline the process. The invoice app can also assist in efficient invoice management with search functions to keep track of invoices.

Go to our blog and guides for more information on invoicing best practices for small businesses and freelancers