Being a small business owner means you’re the CEO, accountant, and customer service rep, all at the same time. And we all know how invoicing can feel like a full-time job, as you have to manually create invoices, track payments, and send multiple follow up emails just to ensure you get paid. However, using a

If you’ve accepted not getting paid on time as just “part of doing business,” it’s time to change that mindset. The truth is, you can train your clients to pay on time by setting clear expectations, enforcing your terms, and following up the right way. Getting paid on time isn’t about luck; it’s about having

Ever had a client suddenly go silent the moment an invoice is due? The reality is that without clear, enforceable payment terms, you risk dealing with late payments or even taking on debt just to keep your business running. That said, you don’t have to be pushy or unprofessional to take control of your payment

Your customers trust you to fix their cars, but when it’s time to hand them the bill, do they hesitate to pay? A professional mechanic invoice can mean the difference between a happy, returning customer and one who walks away feeling unsure about the charges. A transparent invoice with service descriptions, labor costs, and no

Does bookkeeping feel like a second full-time job? Between inaccurate labor tracking and missing parts invoices, keeping your auto shop’s finances in order can quickly become overwhelming. If you’re tired of juggling manual records or chasing down vendor invoices, you’re not alone. The right mechanic invoice software can automate invoicing and track your expenses accurately.

Did you know that 29% of digital creators deal with late payments, and 16% struggle with non-payment altogether? The solution is to have a well-structured social media management invoice. An invoice for social media services allows you to set clear payment expectations, which builds client trust and ensures you get paid on time. Whether you’re

You just wrapped up a long day with client calls and case research. You’re about to shut your laptop when it hits you—your invoices aren’t going to send themselves. For legal billing solo practitioners, invoicing can feel like a never-ending chore. You have to chase late payments, track hours, and sort through expenses. However, your

Getting paid on time is what keeps your business running, and a clear, professional invoice is the best way to make that happen. A well-structured small business invoicing process helps you avoid late payments by including all the key details your client needs, such as your business information, a breakdown of charges, payment terms, and

Did you know that 83% of contractors say their top priority is improving cost estimates for materials and equipment to avoid losing money? This is where construction project cost estimation comes in, as it allows you to set clear limits on expenses throughout the project and secure your profits. In this guide, you’ll learn practical

Let’s be honest. You Googled how to become a freelancer for freedom, not to spend hours stressing over spreadsheets and tracking your expenses. But we both know that ignoring tracking your payments allows invoices to go unpaid, receipts to get lost, and you to struggle when tax seasons come.  However, you don’t need to be

Picture a retainer account like a prepaid legal fund, where your clients deposit money upfront, and you draw from it as you provide services. So, instead of billing them after the work is done, you’re using their prepaid balance to cover legal fees in real time. Since these funds are prepaid, law firm retainer invoicing

Contingency fees make legal representation more accessible by allowing you to take on cases without requiring upfront payment. This means your firm gets paid only if the case is successful. While this payment model can benefit both you and your clients, it also comes with challenges, such as keeping cash flow steady and ensuring that

Finishing a construction project on time and within budget isn’t easy, as less than 30% of contractors actually pull it off. Cash flow issues are a big reason, but progress payments help by breaking payments into milestone-based installments, so you’re not left footing the bill until the job is done. In this guide, you’ll learn

You sent the invoice two weeks ago, and your client promised to pay “soon,” but here you are, refreshing your bank account. Sound familiar? The truth is, when your invoicing for marketing services is vague or disorganized, it gives clients an excuse to delay payments. To set clear expectations and get paid on time, ensure

When you make a purchase, chances are you’ve received a receipt—whether it’s a printed slip at a store or a digital document in your inbox. But what exactly is a receipt, and why is it important? In this guide, we’ll break down everything you need to know about receipts, the different types, and their importance

If you’ve ever wondered how to set clear expectations with your clients before a sale is finalized, a proforma invoice is your answer. Making this invoice helps small businesses streamline negotiations and keep both buyers and sellers aligned. In this guide, I’ll walk you through what a proforma invoice is, why it matters, and how

Managing cash flow is crucial in construction projects, and progress payments offer a reliable way to ensure steady income throughout the project. In this guide, we’ll cover what progress payments are, how to bill for them, their advantages and disadvantages, and best practices for managing them effectively. What is a progress payment? A progress payment

Running a small construction business requires juggling many tasks at once. From managing projects and tracking expenses to handling billing and payments, the right software can make all the difference. Whether you’re a general contractor or a painting contractor, having the best accounting software for small construction business operations is essential. In this blog post,

Cash flow is an important part of any business. Understanding cash flow helps you manage your finances, plan ahead, and keep your business profitable. Here we’ll explain what cash flow is and why it matters for your business. Cash flow definition Cash flow is the movement of money into and out of a business. This

A cash flow statement is an important financial document that allows you to see how cash moves in and out of a business. Cash flow statements show the cash generated and used during a specific period, such as a quarter or a year. It helps businesses see their financial health and cash flow clearly. Understanding

Ever feel like your business is running on fumes? You may be earning a profit, but there should always be enough to cover bills and business expenses. That’s where cash flow management comes in. What is cash flow management? Think of your business like a bank account. Cash flow management is tracking all the money

Bookkeepers play an important part in any successful business. They keep financial records organized, monitor the company’s finances, and offer financial insights that guide important business decisions. If you’re detail-oriented, good with numbers, and want to help guide a business to success, becoming a bookkeeper might be the perfect fit for you. What does a

Mastering the art of creating an invoice is important for any contractor. It ensures you get paid on time and keeps your small business running smoothly. Whether you’re an independent contractor or subcontractor or run a small contracting business, it’s important to send invoices that are clear and professional. This guide will equip you with the knowledge

For any small business, having a steady stream of income is vital. Yet, many small businesses make common invoicing mistakes that can negatively impact their cash flow and client relationships. In this post, we’ll uncover 15 common invoicing mistakes that can impact your small business, and show you how to avoid them. By following these

The world is your marketplace! In today’s interconnected world, it’s easier for businesses to reach a global audience. This opens doors to growth opportunities, multiple streams of income, and valuable market insights. Whether you’re a freelancer or own a small business, effectively invoicing international clients is key to unlocking the full potential of going global.

As a freelancer, you’re your own boss. It’s liberating, but it also means you’re responsible for your finances. Freelance bookkeeping is crucial for maintaining control over your business’ finances and ensuring you meet your tax obligations. According to studies, 37% of freelancers outsource their accounting, indicating that it’s difficult to master. But it doesn’t have

In the world of business, the terms “bill” and “invoice” are often confused. Many people make the mistake of using the terms interchangeably, but their functions are very different. Understanding the differences between bills and invoices is important, especially for freelancers and small business owners who need to manage their finances effectively. Let’s dive into

In business, seizing opportunities often relies on having the right resources at the right time. Purchase Order Financing, also known as PO Financing, is one such resource that can be a game-changer for businesses, particularly small enterprises aiming to fulfill large orders. This article explores the concept of purchase order financing, its significance for small

As a freelancer, one of the most important parts of managing your business is invoicing your services. Invoices are the business documents that get sellers paid and help the buyer make the payment. Whether you’re a seasoned pro or just starting out, knowing how to invoice properly ensures that you get paid on time and

How to do bookkeeping as a handyman Running a successful handyman business requires not only providing excellent services but also maintaining accurate financial records. Bookkeeping plays a vital role in managing your business finances and ensuring its long-term success. According to BuildOps, poor bookkeeping can lead to financial mismanagement, missed tax deadlines, and inaccurate reporting, which may

How to streamline bookkeeping as a mechanic In your day-to-day operations as a mechanic, efficiency and organization are essential. It’s crucial not to overlook the financial aspect of your business while you focus on servicing vehicles. Bookipi simplifies bookkeeping as a mechanic, which we’ll explore in this blog. Maintaining accurate records of your business finances can be

As a landscaping business, your equipment is the backbone of your operations. From lawnmowers to trimmers, each piece of equipment plays a crucial role in delivering top-notch services to your clients. By using Bookipi Invoice, you can even bill and receive payments from your customers directly upon completion of the job. Download and use our

To manage your small business finances effectively, tracking expenses is essential. Your business’s financial health is better understood when expenses are accurately recorded, and tax laws are adhered to. As part of this blog, we will explore the steps involved in tracking small business expenses, discuss the best methods for tracking, and highlight the benefits

A beginners’ guide for formatting invoices Invoices play a crucial role in business transactions. Invoices are documents that formally outline the details of a sale or service provided to a customer. A properly formatted invoice makes your small business look more professional and encourages prompt payment when payment terms are laid out clearly. Whether you’re

What’s the difference between pro forma & commercial invoices? Whenever you ship goods internationally, it’s important to understand the difference between a pro forma invoice and a commercial invoice. Both documents are used to track the sale of goods, but they serve different purposes. What is a pro forma invoice A pro forma invoice is

Businesses and consumers increasingly use credit cards as a method of contactless payment especially in a post-pandemic world. Credit card payments are a convenient and secure way to make purchases, online or in-person. Get paid on time using Bookipi’s invoice maker. How do credit card payments work? ​ A credit card is a payment card

As a small business owner, one of the most important tasks you need to master is sending invoices. An invoice is a document that outlines the products or services you have provided to a customer and how much they owe you.  This article covers how to send invoices, how to ask for payment, and the best ways

There’s a lot of business jargon when you’re a small business owner.  When it comes to billing customers, knowing what the terms “receipts” and “invoices” mean, how they differ and when to send these documents to clients may seem confusing.   This blog post explores the differences and similarities between receipts and invoices, and how Bookipi

Invoices and statements are common documents for small businesses. But do you know the difference between them, and when to use each one? Bookipi helps you manage invoices and make invoicing reports and statements. Let’s explore the differences between the two. Despite the fact that invoices and statements may look similar, they serve very different purposes.

As a business owner or manager, you may have heard of the term “purchase order.” But what exactly is a purchase order, and why is it important for your business? This blog post will explain what a purchase order is and why it’s important for managing your business’s purchasing process. What is a purchase order?

Accounts receivable (AR) refers to the money that a business is owed by its customers for goods or services provided but not yet paid. As an example, if you’ve issued an invoice to a customer but they haven’t paid you yet, the amount would be included in your accounts receivable. Use Bookipi’s easy-to-use invoicing software

A licensed plumber in California is required to provide a written contract or estimate whenever he or she undertakes any plumbing project valued at at least $500.  This is in addition to the law that requires a written estimate for the entire project. Learn more about contracts: Wikipedia What documents do I need to provide

What is a Value Added Tax (VAT) invoice? A Value Added Tax (VAT) invoice is a legally required document for any VAT-registered UK business that makes a taxable supply to another business or customer in the UK. A VAT-registered business in the UK must provide VAT invoices including the amount of VAT charged or paid