Free rental invoice templates

A rental invoice needs to be crystal clear and include all the necessary information. Here are the important details that your rental invoice should have:

1. Your contact and business information including website, logo and other branding.
2. Your tenant’s contact information
3. Unique invoice number
4. Invoice issue date and payment due date
5. Rental period/s
6. Rental services being provided including descriptions of the property and amenities being offered.
7. Your rental services may also include other line items such as utilities, maintenance fees, security deposits, and cleaning services.
8. Any expenses incurred that will be passed onto the tenant (including attaching receipts for proof) such as repair costs or late fees
9. Duration of the rental period
10. Costs of the rental services
11. Any tax payable
12. Any discounts that may be applied for long-term tenants
13. Invoice total – a calculation of what you’re charging for all rental services less any discounts.
14. How the payment is structured
15. Accepted payment methods including any bank transfer details and terms of payment
16. Add a note to thank your tenants
17. Additional information including lease terms and conditions, property rules and regulations, and even promotional information for repeat business such as your other rental properties or referral programs.
18. Terms and conditions.

An easy way to make an invoice is to use our free rent invoice templates. You will find that our invoice templates for billing tenants contain the necessary sections that you need to fill out. It is important to always check your rental invoices before sending them to your tenants to ensure timely payment. If you have any additional information that you would like the tenant to know, you should add this to the invoice. Using professional rental invoice templates reflect well on your business and business practices.

Rental invoice templates are useful if you only have a few simple items to add.  However, as a landlord, you may need to add many line items for rental services, maintenance fees, and other expenses. In this case, you can consider using an invoice generator like Bookipi Invoice to make your invoices. With the app, you can fill out your invoice quickly and easily with just a few clicks. All your totals are calculated, saving you time. You can also keep your invoices organized with automatic invoice number generation and search functions.

For more information on invoicing, you can check out resources such as our blog posts on what is an invoice and how to make an invoice