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Smarter meetings with AI Meeting Assistant

Use our AI meeting summary and notetaker to stay organized and be more productive for meetings. Eliminate back-and-forth scheduling, manual note-taking, missed details, and meeting admin overload. Discover how it works.

4.9 ★

14000 + Ratings

4.7 ★

55000 + Reviews

Trusted everywhere by freelancers and businesses

Why you should use our AI Meeting Notetaker and Scheduler

Save hours on admin

No more scribbling notes or typing up follow-ups. Your AI Meeting Assistant automatically transcribes meetings and generates shareable summaries so you can focus on higher impact tasks.

Stay organized across meetings

Keep track of all your meetings in one place. From meeting transcriptions, recordings to summaries, everything is stored in a central dashboard that’s easy to search and review anytime.

Look more professional with less effort

Send polished, AI-generated meeting notes to clients and teammates in minutes. You’ll never forget what was said or miss a follow-up again.

Give meetings your full attention

Say goodbye to multitasking during meetings. Let AI Meeting Assistant capture the details so you can stay present and fully engaged.

The best AI meeting notes software

Bookipi’s AI Meeting Assistant helps small businesses and freelancers stay on top of meetings without the admin overload. Acting as your AI note-taker, it automatically joins your online meetings, transcribes conversations with accurate AI transcription, and generates clear, shareable meeting minutes so you stay organized and never miss a detail.

Whether you’re managing client calls, internal check-ins or project updates, your AI assistant handles the busywork. This saves you time and helps you focus on what matters most.

4.9 ★

14000 + Ratings

4.7 ★

55000 + Reviews

Got questions? Head to our FAQs.

Effortless AI-powered scheduling

➤ Let your Email AI Assistant coordinate meeting schedules with your clients and team.

➤ Simply CC them into the email thread and they will take care of the rest.

Get smart summaries in seconds

➤ AI Meeting Assistant can join any virtual meeting you choose.

➤ Creates clear, accurate and structured meeting notes with an overview, key points and action items.

➤ Instantly share with clients or co-workers after the call.

Organized in one simple dashboard

➤ Every meeting summary stored in one place.

➤ Easily search and revisit past meetings to stay on top of projects and follow-ups.

Easiest AI Meeting Assistant setup guide

Log in to the Bookipi web app

Log in here or create a new account. Click “Scheduler” on the navigation panel.

Create your meeting link

Sync your Google Calendar to automatically add meetings as they’re booked. Fill in your meeting details such as name, description, duration, availability, location, and any questions you’d like invitees to answer.

Enable AI Meeting Assistant

Toggle on “Auto join calendar meetings” to let the AI meeting bot join your scheduled Google Meets calls. Choose which meetings you want it to attend.

You're all set!

Share your meeting link, join your calls, and let your AI Meeting Assistant take care of the rest.

Frequently asked questions about AI virtual receptionists

What is an AI Meeting Assistant?

An AI Meeting Assistant is a digital tool that joins your virtual meetings, transcribes conversations with AI, and creates smart summaries. It helps small businesses, freelancers, and service providers save time, stay organised, and reduce meeting admin.

Can I share my meeting notes or summaries with others?

Yes. Each AI-generated meeting summary includes a secure, shareable link you can send to clients, teammates, or collaborators—no account or login required.

How can I use this AI meeting tool for my small business?

Whether you’re managing client projects, running virtual team meetings, or handling back-to-back calls, this tool helps reduce admin. Use it to transcribe meetings, capture decisions, and track action items—all from a single dashboard.

What’s the difference between a transcript and a meeting summary?

A meeting transcript is a full, word-for-word record of everything said during your call, generated with AI transcription. A summary is a concise, structured version with the key takeaways and action items—ideal for sharing or quick follow-ups.

How does this AI meeting minutes tool help my workflow?

The assistant acts as your AI notetaker, automatically generating accurate meeting minutes and summaries. This saves time, improves documentation, and helps ensure you never miss important details or follow-ups.

Is the AI note-taking secure?

Yes. Your meeting summaries are stored securely. Our AI meeting assistant follows industry-standard security practices to protect your data and ensure privacy.

All you need for your business

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Get started in minutes

5-minute setup, no credit card needed.