{"id":9610,"date":"2023-05-19T10:10:56","date_gmt":"2023-05-19T10:10:56","guid":{"rendered":"https:\/\/bookipistg.wpengine.com\/?p=9610"},"modified":"2025-11-11T01:38:10","modified_gmt":"2025-11-11T06:38:10","slug":"pro-forma-vs-commercial-invoices","status":"publish","type":"post","link":"https:\/\/bookipi.com\/ja\/bookkeeping\/pro-forma-vs-commercial-invoices\/","title":{"rendered":"Pro forma vs commercial invoices"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-what-s-the-difference-between-pro-forma-amp-commercial-invoices\">What\u2019s the difference between pro forma &amp; commercial invoices?<\/h2>\n\n\n\n<p>Whenever you ship goods internationally, it&#8217;s important to understand the difference between a pro forma invoice and a commercial invoice. Both documents are used to track the sale of goods, but they serve different purposes.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-is-a-pro-forma-invoice\">What is a pro forma invoice<\/h3>\n\n\n\n<p>A<a href=\"https:\/\/bookipi.com\/bookkeeping\/what-is-a-proforma-invoice\/\"> pro forma invoice<\/a> is a document that is sent to a buyer before the goods are shipped. It provides an estimate of the cost of the goods, as well as the terms of payment. The pro forma invoice is not a legal document, but it can be used to secure financing or to get a letter of credit.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-what-is-a-commercial-invoice\">What is a commercial invoice<\/h3>\n\n\n\n<p>A commercial invoice is a document that is sent to a client after the goods or services have been supplied.&nbsp; A commercial invoice lists the actual cost of the goods and payment terms. The commercial invoice is a legal document that is used to clear customs and to track the sale of goods.<\/p>\n\n\n\n<p>The table below summarizes the key differences between pro forma and commercial invoices:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><p><b>Pro Forma Invoice<\/b><\/p><\/td><td><p><b>Commercial Invoice<\/b><\/p><\/td><\/tr><tr><td><p>Sent before the goods are shipped<\/p><\/td><td><p>Sent after the goods are shipped<\/p><\/td><\/tr><tr><td><p>Provides an estimate of the cost of the goods<\/p><\/td><td><p>Lists the actual cost of the goods<\/p><\/td><\/tr><tr><td><p>Not a legal document<\/p><\/td><td><p>A legal document<\/p><\/td><\/tr><tr><td><p>Used to secure financing or to get a letter of credit<\/p><\/td><td><p>Used to clear customs and to track the sale of goods<\/p><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-should-i-use-a-pro-forma-invoice-or-a-commercial-invoice\">Should I use a pro forma invoice or a commercial invoice?<\/h2>\n\n\n\n<p>The type of invoice that you use depends on the specific circumstances of your transaction. If you are shipping goods internationally, you will likely need to use both a pro forma invoice and a commercial invoice.<\/p>\n\n\n\n<p>The pro forma invoice will be used to secure financing or to get a letter of credit. The commercial invoice will be used to clear customs and to track the sale of goods.<\/p>\n\n\n\n<p>If you are shipping goods domestically, you may only need to use a commercial invoice. However, it is always a good idea to check with your freight forwarder or customs broker to make sure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-can-i-use-a-pro-forma-invoice-instead-of-a-commercial-invoice\">Can I use a pro forma invoice instead of a commercial invoice?<\/h2>\n\n\n\n<p>While a <a href=\"https:\/\/bookipi.com\/bookkeeping\/what-is-a-proforma-invoice\/\">pro forma invoice<\/a> is useful for providing an estimate of the cost of goods or services, it cannot be used as a substitute for a commercial invoice. A commercial invoice is a legal document that is required for customs clearance and is used to calculate duties and taxes. If you&#8217;re shipping goods to another country, you will need to provide a commercial invoice to the customs officials in the importing country.<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Pro-Forma-vs-Commercial-Invoices-1-1024x538.png\" alt=\"\"\/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-essential-items-to-list-on-a-pro-forma-invoice\">Essential items to list on a pro forma invoice<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invoice number<\/li>\n\n\n\n<li>Date<\/li>\n\n\n\n<li>Seller&#8217;s name and address<\/li>\n\n\n\n<li>Buyer&#8217;s name and address<\/li>\n\n\n\n<li>Description of goods<\/li>\n\n\n\n<li>Quantity of goods<\/li>\n\n\n\n<li>Unit price<\/li>\n\n\n\n<li>Total price<\/li>\n\n\n\n<li>Payment terms<\/li>\n\n\n\n<li>Shipping terms<\/li>\n\n\n\n<li>Contact information<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-essential-items-to-list-on-a-commercial-invoice\">Essential items to list on a commercial invoice<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Invoice number<\/li>\n\n\n\n<li>Date<\/li>\n\n\n\n<li>Seller&#8217;s name and address<\/li>\n\n\n\n<li>Buyer&#8217;s name and address<\/li>\n\n\n\n<li>Country of origin<\/li>\n\n\n\n<li>HS code<\/li>\n\n\n\n<li>Description of goods<\/li>\n\n\n\n<li>Quantity of goods<\/li>\n\n\n\n<li>Unit price<\/li>\n\n\n\n<li>Total price<\/li>\n\n\n\n<li>Freight and insurance<\/li>\n\n\n\n<li>Customs duties and taxes<\/li>\n\n\n\n<li>Payment terms<\/li>\n\n\n\n<li>Shipping terms<\/li>\n\n\n\n<li>Contact information<\/li>\n<\/ul>\n\n\n\n<p>In addition to the essential items listed above, there may be other items that are required or customary for a particular country or industry. It is always best to check with the buyer or your freight forwarder to make sure you have all of the required information.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-additional-tips-for-creating-a-pro-forma-invoice-or-commercial-invoice\">Additional tips for creating a pro forma invoice or commercial invoice<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Ensure that the invoice is complete with all necessary information<\/li>\n\n\n\n<li>Double-check all of your information for accuracy.<\/li>\n\n\n\n<li>Use clear and concise language.<\/li>\n\n\n\n<li>Use a consistent invoice format.<\/li>\n\n\n\n<li>Make sure your invoice is easy to read.<\/li>\n\n\n\n<li>Proofread your invoice carefully before sending it to the buyer<\/li>\n\n\n\n<li>Keep copies of the invoices for your records.<\/li>\n<\/ul>\n\n\n\n<p>By following these tips, you can create a pro forma invoice or commercial invoice that is accurate, professional, and easy to understand.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-benefits-of-using-bookipi-invoice-app\">Benefits of using Bookipi invoice app<\/h2>\n\n\n\n<figure class=\"wp-block-image gallery-item\"><a href=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-1.png\"><img decoding=\"async\" src=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-1-576x1024.png\" alt=\"\"\/><\/a><\/figure>\n\n\n\n<figure class=\"wp-block-image gallery-item\"><a href=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-2.png\"><img decoding=\"async\" src=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-2-576x1024.png\" alt=\"\"\/><\/a><\/figure>\n\n\n\n<figure class=\"wp-block-image gallery-item\"><a href=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-3.png\"><img decoding=\"async\" src=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-3-576x1024.png\" alt=\"\"\/><\/a><\/figure>\n\n\n\n<figure class=\"wp-block-image gallery-item\"><a href=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-4.png\"><img decoding=\"async\" src=\"https:\/\/bookipi.com\/wp-content\/uploads\/2023\/05\/Create-a-Pro-Forma-invoice-on-Bookipi-Step-4-576x1024.png\" alt=\"\"\/><\/a><\/figure>\n\n\n\n<p class=\"has-text-align-center\"><em>Create a pro forma invoice with Bookipi<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><b>Easy to create<\/b>&nbsp;&#8211; Make invoices using <a href=\"https:\/\/bookipi.com\/invoice-app\/\">Bookipi invoice app<\/a>&nbsp;in minutes.&nbsp; You don&#8217;t need to be&nbsp;an accounting expert.<\/li>\n\n\n\n<li><b>Customizable<\/b> &#8211; Bookipi invoices can be customized to meet your specific needs.<\/li>\n\n\n\n<li><b>Affordable<\/b> &#8211; Make invoices for free using the mobile app or try web app for free.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>If you&#8217;re looking for invoicing software that can help you create both pro forma and commercial invoices, then <a href=\"https:\/\/bookipi.com\/invoice-app\/\">Bookipi Invoice app<\/a> is a great option.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-make-different-types-of-invoices-with-bookipi-invoice-maker\">Make different types of invoices with Bookipi invoice maker<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/bookipi.com\/guides\/invoice-mobile-app\/\">Learn how to use Bookipi Invoice on mobile app<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/bookipi.com\/guides\/invoice-web-v2\/\">Read our user guides for Bookipi Invoice on web app<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/bookipi.com\/guides\/bookipi-subscriptions\/\">Get the full feature version of Bookipi Invoice on both web app &amp; mobile app<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>What\u2019s the difference between pro forma &amp; commercia [&hellip;]<\/p>\n","protected":false},"author":13,"featured_media":9611,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"elementor_theme","format":"standard","meta":{"_yoast_wpseo_focuskw":"pro forma vs commercial invoices","_yoast_wpseo_title":"Pro Forma vs Commercial Invoices - Differences | Bookipi","_yoast_wpseo_metadesc":"Learn the differences between pro forma invoices vs commercial invoices with our small business guide. Bookipi helps you invoice on time.","site-sidebar-layout":"default","site-content-layout":null,"ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":null,"ast-hfb-below-header-display":null,"ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":null,"ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":null,"header-main-stick-meta":"","header-below-stick-meta":null,"astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_intercom_article_id":"","footnotes":""},"categories":[285],"tags":[],"class_list":["post-9610","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-bookkeeping"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.6) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Pro Forma vs Commercial Invoices - Differences | Bookipi<\/title>\n<meta name=\"description\" content=\"Learn the differences between pro forma invoices vs commercial invoices with our small business guide. 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